Privacy Policy

Last Updated: February 11th, 2025

Introduction

This privacy notice describes how Verion collects, stores, uses, and shares your personal data...

Summary of Key Points

This summary provides key points, but you can find out more by reading the full sections below.

What Information Do We Collect?

We collect personal information you provide to us and information automatically collected...

How Do We Process Your Information?

We process your information to provide and improve our services, communicate with you, ensure security...

What Legal Bases Do We Rely On?

We process your personal data in compliance with UK GDPR and the Data Protection Act 2018. The legal bases we rely on include:

• Consent – When you have given us explicit permission (e.g., for marketing communications).
• Contractual necessity – When processing is required to fulfill a contract (e.g., user accounts, software functionality).
• Legal obligation – When required by law (e.g., tax records, employment laws).
• Legitimate interests – When processing is necessary for business operations, fraud prevention, or service improvements, provided it does not override your rights.

If you have any questions about the legal bases we rely on, you may contact us at [email protected].

When and With Whom Do We Share Your Personal Information?

We may share your data with service providers, regulatory authorities, or business partners...

Do We Use Cookies and Other Tracking Technologies?

We use cookies to improve user experience, analyse site traffic, and for advertising purposes. Cookies fall into these categories:

• Essential Cookies – Required for website functionality.
• Analytics Cookies – Help us understand how users interact with our website.
• Advertising Cookies – Used to deliver relevant ads.

By continuing to use our site, you agree to our use of cookies. You can manage cookie preferences via our Cookie Settings page.

How Long Do We Keep Your Information?

We only retain your data for as long as necessary for business and legal purposes:

• User Accounts – Retained while you use our services.
• Marketing Data – Retained until you opt out.
• Financial Transactions – Retained for six years (to comply with UK tax laws).
• Support Tickets & Correspondence – Retained for three years after case closure.
• Job Applications – Retained for six months, unless legally required for longer.

After the retention period, your data will be securely deleted or anonymized.

How Do We Keep Your Information Safe?

We implement organisational and technical security measures to protect your data...

Do We Collect Information from Minors?

We do not knowingly collect data from individuals under 18 years of age...

Do We Transfer Your Data Internationally?

We primarily store personal data on UK-based servers. However, some files and backups may be stored on Wasabi’s EU-West servers located within the European Economic Area (EEA). When processing data outside the UK, we ensure compliance with UK data protection laws through:

• Adequacy Decisions – The UK government recognises the EEA as providing an adequate level of data protection.
• Standard Contractual Clauses (SCCs) – If data is transferred to non-EEA locations, we use legally approved mechanisms to protect your data.

We take appropriate measures to safeguard your data and ensure compliance with UK GDPR. If you have any concerns about international data transfers, you may contact us at [email protected].

What Are Your Privacy Rights?

Under UK GDPR, you have the following rights regarding your personal data:

• Right to Access – Request a copy of the personal data we hold about you.
• Right to Rectification – Request corrections to inaccurate or incomplete data.
• Right to Erasure ("Right to be Forgotten") – Request deletion of your personal data if there is no legal reason for us to keep it.
• Right to Restrict Processing – Request that we limit the use of your data under certain conditions.
• Right to Data Portability – Request a copy of your data in a structured, machine-readable format.
• Right to Object – Object to processing of your data for marketing or other legitimate interest reasons.
• Right to Withdraw Consent – If we rely on your consent to process data, you may withdraw it at any time.

To exercise these rights, please contact us at [email protected]. We will respond within one month, in accordance with UK GDPR.

How Can You Lodge a Complaint?

If you believe your data protection rights have been violated, you have the right to file a complaint with our Data Protection Officer or directly with the UK's Information Commissioner's Office (ICO).

Our Data Protection Information

Verion Limited
Registration reference: ZB82189

Information Commissioner's Office (ICO)

Information Commissioner's Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Phone: 0303 123 1113
Website: https://ico.org.uk

How Can You Contact Us About This Notice?

If you have any questions, you can contact us:

Verion
Suite 5, The Willows Ransom Wood Business Park, Southwell Road West, Rainworth, Mansfield, England, NG21 0HJ
Email: [email protected]
Phone: 0161 560 623